Table: Example impact/effort style project priority matrix This can help a team to pick the low-hanging fruit first – a useful strategy for new teams, or ones that are in need of a morale boost. This type of project priority matrix is similar to the previous one, except urgency is switched out with effort. Video: Priority Matrix – Prioritize your activities –
Table: Blank impact/urgency style project priority matrix
Next to tasks that will have a big effect on your project, add an I.Next to tasks that need to be completed urgently, add a U.To create your own impact/urgency project priority matrix:
Impact priority matrix how to#
How to create an impact/urgency project priority matrix In a basic impact/urgency matrix, you end up with four categories: However, the task is time-sensitive: the CTO expects an answer within a few hours, not a few days. It’s unlikely to affect the project much, especially if the project isn’t even the topic of conversation. However, it might not matter if you complete this task today or tomorrow.Īnswering emails from the CTO is not typically high-impact. If you don’t track the project, you don’t know when parts of it are running overtime, which could affect the success of the entire project. The project progress chart is high-impact.
Typically, you’ll get a better level of performance if you allow more time for the project. These three priorities interact and compete in any project. Table: Simple example of a project priority matrix
Cost: how much the project will cost the company or how much the end product will cost the consumer.Performance (or scope): how many features, or the level of quality, in the project.Time/Performance/Cost Project Priority MatrixĪ super simple version of a priority matrix maps three basic, competing priorities in any project: Which area of a large project requires the most attention.Which feature your team should start next.Use a project priority matrix when you need to decide: It can also be used to prioritize projects themselves, although opinions are mixed on whether this usage is a good idea. A project priority matrix – also known as a prioritization matrix – can help you to work out and negotiate priorities for a project.